Title:  Finance Director

Posted On:  February 28, 2023

JOB SUMMARY:

Responsible for the overall day-to-day operations and management for the non-profit BEST, Inc. Fiscal Unit, with primary responsibilities to fulfill BEST, Inc.’s designation as WIOA Title IB fiscal agent; engages in financial analysis in such areas as forecasting, budgeting, reviewing operational performance, and compliance with federal, state and local rules, regulations and laws.

MINIMUM QUALIFICTIONS REQUIRED:

Education/Experience:  Bachelor’s Degree in Accounting or Business, plus 2 years related experience.  Workforce Development or other Social Service Agency/Not-for-Profit Agency experience preferred.  May substitute 10 years Direct Experience in Workforce Development Field.  CPA preferred.

ESSENTIAL JOB FUNCTIONS:

  • Is responsible for the development of fiscal policies and procedures, and implements these, as approved by relevant oversight organization (state agency, BEST, Inc., CEOs of WDA #4, and/or NCI Works).  Review at least annually, and recommend updates or revisions as necessary for ongoing compliance.
  • Develops, manages and monitors fiscal systems and budgets.  Assures compliance with Federal, State and local laws, rules, regulations and policies including compliance with WIOA cost category and expenditure requirements and the agency’s cost allocation plan; confirming that expenditure approvals are received and documented as required.
  • Maintains internal automated financial accounting and reporting system.
  • Is responsible for establishing and maintaining adequate internal controls, safeguards, operating efficiencies, and documentation; and rigorously monitoring for these; with priority for ensuring optimization of funds, fairness in fund expenditures and purchasing decisions, and prevention of conflict of interests.
  • Prepares financial information for planning process and one-stop partner MOU budget negotiations and reconciliations.
  • Prepares and presents financial and program performance reports as required by Executive Director, Program Coordinator, Workforce Development Board/Committees, and/or the Board of Directors.
  • Reviews, negotiates and monitors program and service provider grants and contracts, including expenditure levels, obligations and program cost information for training providers, youth activities and appropriate education agencies.  Memberof selection committee and negotiating team for service provider grants and contracts.
  • Complies with and prepares all required government reporting (e.g., quarter tax reports, Unemployment Insurance quarterly payments and reports, annual W-2s and 1099s, Federal and State 990s, GATA, etc.).
  • Serves as contact person for auditors, state-agency representatives and others for fiscal-related matters.  Is responsible for preparing for audits and monitoring visits; ensuring external audits as required; and composing written responses to Management Letters, Monitoring Reports and any other correspondence requiring a response.
  • Makes bank deposits, reconciling the deposit to the cash receipt log, and approving the fiscal officers posting of cash receipts to the account software.
  • Prepares required reports for Grants to the state including quarterly reports and grant closeouts to DCEO.
  • Reviews and approves online transfers between bank account.
  • Review of accounts payable including payroll, and invoices.
  • Member of selection committee and negotiating team for service provider grants and contract
  • Approve the amount of weekly cash drawdown and the “cash on hand worksheet”
  • Coordinates fiscal operations with program staff to assure smooth and efficient implementation of administrative and programmatic procedures.
  • Performs miscellaneous tasks as necessary to fulfill responsibilities of Finance Director.

FUNCTIONAL ABILITIES:

  • Excellent communication skills (oral and written).
  • Knowledge of cost allocation principals and procedures.
  • Working knowledge and understanding of generally accepted accounting principles.
  • Ability to analyze and interpret financial data.
  • Ability to work as a team member and leaders.
  • Capacity to be self-reliant, self-motivated, flexible and adaptable to change.
  • Good organizational and time management skills.
  • Attentive to details and accuracy.
  • Possess working knowledge of payroll and tax requirements for non-profits.
  • Able to understand and comply with OMB Circulars, federal, state, local rules, regulations, policies and requirements.
  • Ability to prepare financial reports and statements, and presents to Boards, management team and other audiences.
  • Possess working knowledge of computers, accounting packages and spreadsheet programs.
  • Ability to cope with unique problems and stressful situations and work under pressure.
  • Working knowledge of Grant Accountability and Transparency Act (GATA).

MENTAL AND PHYSICAL ABILITIES

  • Ability to work under pressure and tight deadlines.
  • Ability to mediate problems/issues to find a workable win-win solution to the situation.
  • Ability to work efficiently in a politically charged environment.
  • Ability to read, analyze and interpret professional periodicals and journals, technical procedures and government regulations.
  • Ability to speak effectively before public groups and respond to questions.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to define problems, collect data, establish facts and draw valid conclusions.
  • Ability to develop customized training programs.
  • Ability to establish and maintain effective working relationships with a variety of people.

CONDITIONS

STARTING SALARY:  $58,294.50 (negotiable depending on experience) (Based on 1,950 hours annually)

Location(s):  Either IL Valley Community College or Dixon Fiscal Office

Benefits:  Individual health, dental and life insurance (dependent coverage available at shared cost); retirement plan; continuing education reimbursement; and flexible paid time-off plan.

Schedule:  Full-time (30 – 37.5 hours per week).  Normal work hours Monday – Friday (8:30 a.m. – 4:30 p.m.)

Availability:  Immediate

OTHER

  • Must be legally eligible for employment in the United States.
  • Attendance at night meetings, local travel and out of Local Workforce Area travel will be required.
  • Must have access to reliable transportation.
  • Must be bondable.
  • Must be willing to submit to Background Check.

The demands described above are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

APPLICATION PROCEDURE:  Interested applicant should send letter of application and resume to:

Business Employment Skills Team, Inc.
HR Department
815 N. Orlando Smith Avenue, Room C328
Oglesby, IL   61348

Or email documents electronically to:  info@best-inc.org

Inquiries:  (815) 224-0375

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request for individuals with disabilities

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